GROOTFONTEIN COLLEGE OF AGRICULTURE

 

January 2012

 

RULES FOR THE DIPLOMA IN AGRICULTURE

 


 

           

1.             DEFINITIONS

 

In these rules, unless the context indicates otherwise:

 

1.1          “Act” means the act on Higher Education Quality Committee (Act no 101 of 1997).

 

1.2          “College” means the Grootfontein College of Agriculture as part of the Grootfontein Agricultural Development Institute as administered by the Department of Agriculture Forestry and Fisheries.

 

1.3          “Principal” means the head of the College appointed by the Department of Agriculture Forestry & Fishieries.

 

1.4          “Instructional offering ” is the instructional offering matter as prescribed in a syllabus, which is taught and examined as a unit over a specified period of time.

 

1.5          “Instructional program” refers to the specialised direction of study, for which after successful completion of a prescribed curriculum the Higher Certificate or Diploma is awarded.

               

1.6          “Syllabus” sets out the content or instructional offering matter of an instructional offering.

 

1.7          “Diploma Exit Level” means the exit level of the final year of the three year instructional program

                (600 credits).

 

1.8          “Examination” means such written, practical or oral evaluation and/or class work to be carried out, as prescribed by the College, in accordance with the rules and procedures for examinations, as determined by the College.

 

1.9          “Semester mark” is the aggregate mark obtained by the student in respect of the evaluation conducted in an instructional offering  through class tests, assignments, reports, practical work and/or any other form of class work which may be required.

 

1.10        “Examination Mark” is earned in a final examination conducted after completion of the prescribed syllabus for an instructional offering  or on the basis of continuous assessment.  In the latter case the predicate and the examination mark will be the same.

 

1.11        “Final Mark” is the simple average of the semester mark and examination mark of an  instructional offering.

 

1.12        “Credits” refer to the weight assigned to a instructional offering  that corresponds with the lecture loading of the particular  subject.    1 Credit = 10 notional hours.

 

1.13        “Continuous evaluation / assessment” means the ongoing formal assessment of a student’s academic progress throughout the duration of the  subject, where the evaluation by normal class tests, practical’s and final examination are inadequate and/or inappropriate for the specific  instructional offering. No supplementary- or re-examination will be granted for these  instructional offerings.              

 

1.14         “Codes” consisting of three letters and three digits are used to identify the  instructional offering.  The three letter codes indicate the title of the instructional offering. The three digits indicate the following:

 

The first digit of the code indicates the year of study in which the instructional offering  is normally offered, namely “1” - first year, “2” – second year and “3” – third year.

 

The second digit indicates the semester of study in which the particular instructional offering  is normally offered in the instructional program,  namely, semester of study “1” to “6”.  A “7”  indicates that the instructional offering  is offered over two semesters.

 

The third digit refers to the method of evaluation which applies to a specific  subject, namely:

 

“1” - indicates assessment on the basis of class tests/practical’s and final examinations.

 

                “0” - indicates assessment on the basis of continuous evaluation.

 

 

 

2.             INSTRUCTIONAL PROGRAMS  OFFERED BY THE COLLEGE

 

The following instructional program is offered by the College:

 

                •              Diploma in Agriculture (Dip. Agric.)

 

 

3.             ADMISSION REQUIREMENTS

 

3.1                To be admitted to the Diploma in Agriculture program an applicant must have obtained at least a National Senior Certificate or such other qualification as the College may recognise as equivalent.

 

3.2                The selection of candidates for the respective instructional programs may further be carried out in accordance with any other criteria and procedures as determined by the College.

 

3.3                Recognition of Prior Learning  (RPL) will be considered where applicable.

 

 

 

4.             RULES FOR INSTRUCTIONAL PROGRAMS

 

 

4.1                The rules apply for the Diploma instructional program.

 

4.2                Subject to the provision of the Act and in terms of the requirements of the HEQC  the College shall have the power to make or amend rules for instructional programs offered by the College.

 

 

 

5.             RULES FOR THE DIPLOMA IN AGRICULTURE

 

5.1          Admission requirements

 

To be admitted to the Diploma in Agriculture instructional program a candidate must satisfy the requirements of Rule 3.

 

5.2                Duration and structure of the instructional program

 

5.2.1       The Diploma in Agriculture will be awarded to a candidate who has complied with all the requirements of the prescribed instructional program, which shall extend over a period of at least three years of full time study.  In other words, after the collection of 600 credits.

 

 

 5.2.3        THE INSTRUCTIONAL PROGRAM  FOR THE  DIPLOMA IN AGRICULTURE IS AS FOLLOWS:

 

 

Year of Study

 

 

Sem

Instructional Offering

 

 

Credits

 

 

Code

Title

Content

 

1

1

KTW 111

Small Stock Production IA

Wool histology, physical and chemical properties

10

 

 

TEL 111

Animal Breeding I

Basic breeding and genetic principles

10

 

 

VOE 111

Animal Nutrition I

Basic nutrition

10

 

 

DGE 111

Animal Health IA

Anatomy & physiology

10

 

 

LBS 111

Agricultural Management IA

Agricultural management

10

 

 

PLK 111

Botany I

Botany

10

 

 

GRK 111

Soil Science I

Soil physics, chemistry and biology and fertility

10

 

 

VBS 111

Veld Management I

Introductory pasture science

10

 

 

ATS 110

Agricultural Technical Services IA

A:Building science and carpentry,

B: Mechanics,

C: Arc welding &

D: Fences

15

 

 

RKG 110

Computer Use IA

Computers & programs

5

 

 

 

 

 

100

1

2

KTA121

Small Stock Production IB

Angora goats theory

10

 

 

KTB121

Small Stock Production IC

Sheep management – wool, mutton and dual breeds

10

 

 

DGE121

Animal Health IB

Handling of farm animals and farm operations

10

 

 

LBS121

Agricultural Management IB

Agricultural management

10

 

 

PBS121

Personnel Management I

Contracts, duties etc.

10

 

 

GWP121

Crop Production I

General  crop production, pest and plague control

10

 

 

ATS 120

Agricultural Technical Services IA

A: Electricity on the farm

B: Windmills

C: Farm dams, surveying, soil conservation

D: Blacksmithing, & gas welding

E: Implements

15

 

 

KPW120

Small Stock Practical IA

Wool- classing and sheering

10

 

 

KPS120

Small Stock Practical IB

Sheep practical

10

 

 

RKG120

Computer Use IB

Computers & programs

5

 

 

 

 

 

100

 

 

 

 

 

200

 

 

 

 

 

 

Year of Study

 

 

Sem

Instructional Offering

 

 

Credits

 

 

Code

Title

Content

 

2

3

KTW231

Small Stock Production IIA

Wool  processing, marketing and

textile fibre

10

 

 

DGE231

Animal Health II

Diseases: Symptoms, management and control

10

 

 

GVV231

Large Stock Production IA

Beef cattle

10

 

 

LBS231

Agricultural Management IIA

Agriculture management

10

 

 

LBR231

Agricultural Law Studies I

Agricultural laws

10

 

 

VBS231

Veld Management IA

Pasture science

10

 

 

KPA230

Small Stock Practical IC

Angora goats

10

 

 

KPV 230

Small Stock Practical IE

SA Mutton Merino, Boergoat,

Management of damage causing animals,

Drakensberg cattle

5

 

 

KPW230

Small Stock Practical IIA

Wool classing (registration)

10

 

 

KPS270

Small Stock Practical IIB

Merino ewes

5

 

 

RKG230

Computer Use IC

Computers & programs

5

 

 

Options (1 of the following)

 

 

GVM231

Large Stock Production IB

Dairy cattle and  dairying

10

 

 

GVP231

Large Stock Production IC

Horse care and handling,  pigs and ostriches

10

 

 

 

 

 

95

2

4

TEL241

Animal Breeding II

Breeding

10

 

 

VOE241

Animal Nutrition II

Nutrition

10

 

 

KTV 241

Small Stock Production IIB

Sheep management

10

 

 

KTA241

Small Stock Production IIC

Angora goats

10

 

 

LBS241

Agricultural Management IIB

Agriculture management

10

 

 

VBS241

Veld Management IIB

Pasture science

10

 

 

GWA241

Crop Production IIA

Cultivated pastures

10

 

 

GWB241

Crop Production IIB

Irrigation

10

 

 

KPB240

Small Stock Practical ID

Mohair classing

10

 

 

KPV240

Small Stock Practical IF

Junior Dorper judging course,

Dohne Merino course

5

 

 

KPS270

Small Stock Practical IIB

Merino rams

5

 

 

RKG240

Computer Use ID

Computers & programs

5

 

 

 

 

 

105

 

 

 

 

 

200

 

 

         

Year of Study

Sem

Instructional Offering

Credits

Code

Title

Content

3

5

VOE350

Animal Nutrition III

Feedlot project

10

 

 

DPD370

Animal Production IIIA

Production units

15

 

 

DPP350

Animal Production Practical IIIA

Large sock pregnancy testing, Small Stock AI,

Senior Boer Goat course

10

 

 

LBS370

Agricultural Management IIIA

Integrated farm planning

15

 

 

LBE 370

Agricultural Management IIIB

Entrepreneurship

5

 

 

LBV351

Agricultural Extension IA

Agricultural extension

10

 

 

OMG351

Environmental Management IIIA

Environmental management

10

 

 

RKG350

Computer Use IIA

Applied software

5

 

 

TEL370

Animal Breeding III

Applied breeding & stud management

10

 

 

VVW370

Meat Processing I

Meat processing

5

 

 

SVW370

Dairy Processing I

Dairy processing

5

 

 

 

 

 

100

3

6

DPD370

Animal Production IIIA

Production units

15

 

 

DPP360

Animal Production Practical IIIB

Large stock AI,

Senior Dorper judging course

10

 

 

LBS370

Agricultural Management IIIA

Integrated farm planning

20

 

 

LBE 370

Agricultural Management IIIB

Entrepreneurship

10

 

 

LBV361

Agricultural Extension IB

Agricultural extension

10

 

 

OMG361

Environmental Management IIIB

Environmental management

10

 

 

RKG360

Computer Use IIB

Applied software

5

 

 

TEL370

Animal Breeding III

Applied breeding and stud management

10

 

 

WBR361

Game Farming IB

Game farming

10

 

 

VVW370

Meat Processing I

Meat processing

5

 

 

SVW370

Dairy Processing I

Dairy processing

5

 

 

 

 

 

100

 

 

 

 

 

200

 

 

  

 

5.2.5       PREREQUISITES

 


 

PREREQUISITE

PREREQUISITE

CODE

Instructional Offering

CODE

Instructional Offering

 

 

KTW111

 

 

Small Stock Production IA

 

KTW231

KPW120

KPW230

 

 

Small Stock Production IIA

Small Stock Practical IA

Small Stock Practical IIA

 

LBS 111

 

Agricultural Management  IA

 

LBS 121

Agricultural Management  IB

 

TEL111

TEL 241

 

 

Animal Breeding I

Animal Breeding II

 

TEL241

TEL 370

 

Animal Breeding II

Animal Breeding III

 

VOE111

 

 

Animal Nutrition I

 

VOE241

 

Animal Nutrition II

 

DGE111

DGE 121

 

Animal Health  IA & IB

DGE231

Animal Health  II

 

KPW120

 

 

Small Stock Practical IA

 

KPW230

 

Small Stock Practical IIA

 

KPS120

 

 

Small Stock Practical IB

 

KPS270

 

 

Small Stock Practical IIB

 

LBS 231

 

Agricultural Management  IIA

 

LBS 370

Agricultural Management  IIIA

 

VOE 241

 

Animal Nutrition  II

 

VOE 350

Animal Nutrition  III

 

 

Note:      A student my continue with the subject for which a prerequisite subject has been failed on condition that a 40% predicate has been obtained.  (Only applicable to students who have registered in 2011 or earlier).

 

                Students who have registered in 2012 must pass (50%) of the prerequisite subject before he/she may register for the subject that it is a prerequisite for.

 

 

 

 

5.3          SEQUENCE OF  INSTRUCTIONAL OFFERINGS  AND PREREQUISITES

 

A student shall not be allowed to proceed with an instructional offering  unless the prerequisites for the  instructional offering, as listed in the syllabuses, have been complied with.  It is required that the  instructional offering are completed in the sequence that they are listed in the program.

 

 

5.4          EXTRA - CURRICULAR TRAINING

 

A student may be required to spend  periods outside the prescribed curriculum and visit places other than the College for the purpose of receiving instruction as shall be determined by the College.

 

 

5.5          EXAMINATIONS

 

5.5.1       Examining of  an instructional offering

 

In each instructional offering  there shall be an examination as prescribed by the College.  Examinations will be conducted through written examinations, and/or practical’s, class work, oral examinations and/or any other form as may be determined by the College.  Candidates must display their student cards throughout the duration of the examination session.

 

5.5.2       Control

               

All examinations shall be conducted under the control of the College. The examination committee is the authority that controls the examination.

 

5.5.3       Moderators

 

At least one external moderator shall be appointed for each third year level instructional offering  offered at the Diploma exit level.  An internal or external moderator shall be appointed for each  instructional offering, other than the Diploma exit level  subjects. Moderators may not be appointed for a term longer than three consecutive years.

 

5.5.4       Attendance          

               

(a)           A student shall be required to attend at least 80% of the instructional program in order to complete the instructional program, except where otherwise  prescribed according to specific provisions.

 

(b)           A 80% class attendance is compulsory for both theoretical and practical classes of all instructional offerings in order to be admitted to the examination.  Failure to attend 80% of the classes will lead to an incomplete (failed) status for that instructional offering.

 

No student shall be allowed to be absent on the day of a scheduled test or examination, except in the case of  illness or death, as explained in 5.5.4 (e).  When the student is absent for reasons other than illness or death, no marks for the test or examination will be awarded.  A maximum of three test opportunities are available for theoretical instructional offerings of which the third test will cover all the work.  Students may write all three tests, but a minimum of two tests is compulsory.  The two highest test scores will be used for the determination of the semester mark.  There will be no special, illness or supplementary tests.

                               

(c)        A student shall be required to attend 80% of all theory and 80% of all practical classes in any instructional offering  where examinations are conducted on basis of continuous assessment

(instructional offering   codes ending with 0).

 

Less than 80% class attendance will lead to an incomplete result and the student will have to re-register the next year for the specific instructional offering.

 

   (d)        In addition to the above mentioned students may be required to satisfy such attendance requirements as may be specified for a particular instructional offering.

 

   (e)        A student who by reason of illness, or any other reason, is absent from classes for two days or more during any week of a instructional offering  shall be required to submit a duly attested medical certificate or sufficiently attested reason acceptable to the Principal of the College.

  

   (f)         In the case of serious illness or surgery where the student is absent for a long period after he/she has began with an instruction offering, an arrangement can be made with the lecturer to present the classes at an agreed time, if the nature of the instructional offering  allows it.  When a student miss an instructional offering  due to illness or other reasons, he/she will have to re-register for the instructional offering  when it is presented again.

                               

5.5.5       Official absence from College

 

If a student represent the College in recognised sports as organised by the College on Inter-College, provincial of national level, he/she will be granted official absence from classes.  It will not be deducted from his/her class attendance.  When this absence overlaps with a test or examination the student will  have to write the third test or special examination if his/her attendance allows it.

 

5.5.6       Admission to final examinations

 

A student shall be admitted to the examination in a instructional offering  provided:

 

                (a)           the student has been registered for the  instructional offering;

               

                (b)           a predicate of at least 40% has been obtained;

               

                (c)           the attendance (80%) and other requirements for all lectures, practical and other class work have been fulfilled.

 

(d)           A maximum of three test opportunities are available for theoretical instructional offerings of which the third test will cover all the work.  Students may write all three tests, but a minimum of two tests is compulsory.  The two highest test scores will be used for the determination of the semester mark.  There will be no special, illness or supplementary tests.

               

5.5.7       Requirements to pass an  instructional offering  

 

To pass an instructional offering  a student must:

 

                (a)           obtain a final mark of at least 50%;

 

                (b)           obtain a sub-minimum of 40% in each examination paper of an  instructional offering, irrespective of the final mark being 50% or higher;

 

(c)           short courses which are presented in the second and third year will be regarded as one instructional offering  for example KPV240 consisting of the Dohne Merino course and  Junior Dorper course.  A student must obtain a sub- minimum of 40%  in each  course but the pass mark for the instructional offering  is  50%.

 

5.5.8       Requirements to pass a semester for promotion to a subsequent semester 

                               

If a student fails more than six instructional offerings per year his/her  studies at this College shall be suspended until the next year and he/she must re-apply for registration for the next academic year.

 

A student must obtain the prescribed amount of credits before a qualification will be awarded to him/her (600 credits for the Diploma). The  instructional offerings must be completed within two years for each study year.  He/she may however not continue with an instructional offering  when all the pre-requisites for the instructional offering  has not been met.  It is required that the  instructional offerings are presented and completed in the sequence that they are listed.

 

5.5.9       Supplementary examinations

 

A student who has failed a final mark, may be admitted to a supplementary examination provided that:

 

                (a)           a predicate of 55% or a final mark or an examination mark of at least 45% has been obtained;

 

                (b)           only one supplementary is allowed in a specific instructional offering  of a particular semester;

 

(c)                 no supplementary examination shall be allowed in an instructional offering  that is examined on the basis of  continuous assessment;

 

                (d)           supplementary examinations must be written within 10 days after the marks have been                   announced.          

 

5.5.10     Re-examinations

 

(a)                 A student who has failed not more than two  instructional offerings in the first two years of the instructional program, may be allowed to write a re-examination in order to proceed with the following study year, provided a predicate was obtained. (2012)

 

(b)                 A student who has failed not more than three instructional offerings in a final year of study at an exit level, which are the only outstanding  instructional offering required to complete the instructional program, may be admitted to re-examination in such   instructional offerings in order to complete the study program;  provided a predicate was obtained.

 

(c)                 The provision of rule 5.5.9 shall not apply and supplementary examinations will not be

                allowed in the case of re-examinations.

 

                (d)           The provisions of rule 5.5.6 shall apply for re-examinations.

 

(e)           No re-examination shall be allowed in an instructional offering  which is examined on the basis of continuous assessment.

 

5.5.11  Special examinations

 

                (a)           A special examination may be granted to a student who has been prevented from taking the examination:

 

                                (i)            by illness on the day of the examination or immediately before it, provided that a medical certificate from a registered medical practitioner is submitted within 72 hours after the illness has started, specifying the nature and duration of the illness and declaring that for  health reasons it was impossible or undesirable for the student to write the examination; or

 

                                (ii)           by circumstances such as the serious illness or death of a close relative or other

circumstances as justified by the Principal, provided that satisfactory evidence is

submitted.

 

                                (iii)          if a student represent the College in recognised sports as organised by the College on Inter-College, provincial of national level

 

                (b)           An aegrotat examination shall not be granted in an instructional offering  unless written consent of the Principal for absence from an examination has been obtained before or on the day of the examination.

 

                (c)           No special examination shall be granted after a candidate has completed the  prescribed examinations in an instructional offering.

 

5.5.12  Examination grades           

 

                (a)           The average mark of all  instructional offerings is calculated to determine the examination grades for a certificate or diploma.

 

                (b)           A diploma shall be awarded:

 

(i)                   with distinction to a student who attains an overall average of at least 80% over the full duration of the instructional program;

 

                                (ii)           in the first class when an overall average of between 70 and 79% is attained.

 

(d)                 An instructional offering  is passed with distinction when a final mark of at least 80% is attained.  

 

.

5.5.13       Examination rules

 

(a)           Examination rules apply to all forms of examinations including theory and practical tests, class work, reports and assignments, or any such work prescribed for the purpose.

 

(b)                Any student who is found guilty of an infringement of the College examination rules is liable to permanent expulsion as a student of the College or such penalty as the College decides to impose.

 

5.5.14       Application for remark of an examination paper

 

A student may apply for a remark of an examination paper.

 

(a)     A candidate should apply for the remark of an examination paper within three days after the results have been announced.

 

(b)     Application can only be done for a final theoretical examination.

 

(c)     The remark is subject to the payment of the remark fee.  The fee of remarking a paper is fixed annually by the Treasurer, after recommendations by the College.

 

(d)     The remark process must be handled according to the procedure for the Remark of Examination papers.

 

 

 

5.6          REPEATING OF  AN  INSTRUCTIONAL OFFERING

 

5.6.1       A student who has failed an instructional offering  in a semester of study, other than the final semester of study at an exit  level of the instructional program, may with the permission of the College, be allowed to repeat such an instructional offering  without re-attending the instruction classes, provided that:

 

(a)             a  semester mark of at least 40% has been attained; (Only applicable to students who have

                registered in 2011 or earlier)

 

                (b)           instructional offerings which are prescribed as prerequisites for admission to subsequent  instructional offerings can only be repeated when it is possible within the normal duration of the instructional program. To  pass such an instructional offering before admission to a subsequent instructional offering  for which it is prescribed as a prerequisite; (Only applicable to students who have registered in 2011 or earlier)

 

                (c)           candidates will not be permitted to repeat  an instructional offering without re-attending the instruction classes where examinations or any other form of evaluation are conducted on basis of the continuous assessment;  (Only applicable to students who have registered in 2011 or earlier)

 

(d)           if a student attains a predicate of 40 – 49%  it is advisable for the student to write the tests  to obtain a better predicate.  (Only applicable to students who have registered in 2011 or earlier)

 

5.6.2       A student who has failed more than two instructional offerings per semester has to attend 80% of the classes of those instructional offerings failed.  He/she may only take instructional offerings equal to the number of instructional offerings for the relevant next semester (2012).

                A student who has at the end of a final semester of study of an instructional program failed in not more than two instruction offerings, which are the only instruction offerings required to complete the instructional program, may be granted permission by the College to repeat the outstanding instruction offerings with attending the instruction classes instructional offering to the following conditions:

 

                (a)           it will be required that a new semester mark must be obtained.;

 

                (b)           a candidate shall be required to comply with such administrative arrangements to take an examination as the College may prescribe;

 

                (c)           exemption from class attendance shall not be granted from  instructional offerings which are examined on the basis of continuous assessment;

 

                (d)           a student who does not comply with the above mentioned requirements shall be excluded from the College and shall be required to apply for re-admission in terms of rules 5.5.8 and 5.8.2.

 

 

               

5.7                EXEMPTION FROM  INSTRUCTION OFFERINGS

 

5.7.1       A candidate may apply for exemption from an instructional offering, if credit has been obtained for the same or an equivalent instructional offering  towards another qualification of either this College or another recognised institution.

 

5.7.2       Exemption from  instruction offerings completed at another recognised institution where an instructional program has not been completed may be granted by this College instructional offering to the following conditions:

 

(a)           The total attendance at such recognised institution shall be equal to the prescribed minimum period of duration for the instructional program at this College.

 

                (b)           Notwithstanding Rule 5.7.2(a) a candidate shall not be granted exemption from more than 50% of the total number of the prescribed credits towards a certificate and shall  be required to

complete all final level  instructional offerings.

 

5.7.3       Exemption from  instruction offerings passed at another recognised institution on the basis of which a candidate was awarded a qualification, may be granted by this College instructional offering to the following conditions:

 

                (a)           The qualification obtained must be on the same NQF level as recognised by this College and must be submitted before the first marks meeting so that he/she can be evaluated at this College.  

 

                (b)           A candidate shall not be granted exemption from more than 50% of the total number of credits towards the certificate.

 

                (c)           At least 50% of the credits offered for the award of the certificate by this College shall be credits not completed before.

 

                (d)           A candidate shall not be exempted from final level  instruction offerings.

 

 

 

5.8          PROGRESS REQUIREMENTS

 

5.8.1       A student will be excluded from the College if:

 

                (a)           all the requirements of the rules for an instructional program have not been fulfilled; or

 

                (b)           in the view of the College on recommendation of the Principal of the College, a student is not making satisfactory progress with his/her studies.  A full time student must complete the  instruction offerings of an academic year within two consecutive calendar years, or he/she will be excluded from the College.

 

5.8.2           A student who has been excluded from the College shall not be re-admitted except with the special per-mission of the College who may refuse re-registration or may allow a student to re-register subject to any appropriate condition it may impose.

 

5.8.3       A student who has failed in more than three  instruction offerings per year must re-apply for hostel accommodation.


 

 

5.9          PAYMENT OF  COLLEGE  FEES

 

5.9.1       Introduction

 

Students studying at Grootfontein are liable to pay student fees that cover the expenses of their studies.  These fees should be handled according to certain prescripts.  It should be born in mind that no deviations form the regulations stipulated in Chapter 23 of the Departmental Financial Instructions (DFI) will be allowed.

 

Fees are reviewed annually. A separate leaflet is provided to students giving details of fees payable to the College  (Appendix A).

 

5.9.2       Deposit

 

A R200-00 deposit is charged upon acceptance as a student to the College.  The deposit is received at the Financial Office at the College and recorded in the relevant registers. Registration as a student of the College is instructional offering to the explicit condition that all prescribed fees have been paid.

 

5.9.3           College Fees

 

The College fees payable to the Department of Agriculture Forestry and Fisheries consist of class fees, hostel accommodation, transport fees and meals. On the day of registration as a first year student the amount for one semester is due for payment.  All fees for the semester should be paid within the first three weeks after the beginning of each semester. The fees are payable at the Financial Office at the College.

 

5.9.4           Other fees

 

Depending on the performance of the student it may from time to time be necessary to pay the prescribed fee for supplementary examinations, repeat subjects and the remarking of question papers.  None of the mentioned services will be rendered before payment is received and proved by an invoice from the Financial Office at the College.

 

5.9.5           Student Association fees

 

To enable students to participate in sport activities and to undertake tours, money is payable to the Grootfontein Students Association.  These fees are limited to:  Students association, Hostel fund, Tie, safety boots and tracksuit, Breakage fund and Travel and subsistence as well as sport.  These fees are payable to the Department of Agriculture Forestry and Fisheries and a transfer is made from the Department to the Student Association after all the fees have been paid.  The Students Association is a non-profitable organisation and its financial statements  are audited annually. 

In all instances invoices should be issued for money received or transferred.  Monthly statements of the Students Association is provided to the State Accountant at Grootfontein to monitor money received by the Association and if  the correct transfers have been made.

 

5.9.6           Method of payment

 

Money can be paid in cash at the Financial Office at the College.  Cheques or postal orders may also be made out to the Director:  GADI.  People who prefer electronic payments must transfer the amount to  the account of the Department of Agriculture Forestry and Fisheries (Standard Bank).

 

 

5.9.7           Default payment

 

A student who fails to pay the prescribed fees by the dates as prescribed, shall not be registered, and the Principal may:

 

(a)           exclude  such student from the Hostel or College;

 

(b)           refuse admission to tests and examinations;

 

(c)           withhold the examination results and/or certificates until the outstanding fees have been settled in full.

 

5.9.8           Liability of students

 

A student who has been admitted to the College and who signs the registration form shall be fully liable for all fees payable to the College in accordance with the prescribed conditions and regulations of Chapter 25 of the DFI.

 

Fees and conditions of payment and other rules and regulations are determined by the Department of Agriculture Forestry and Fisheries and College from time to time and may be amended without prior notice.

 

5.9.9           Refunding

 

5.9.9.1    Notice of withdrawal from the College must be made in writing to the Principal.

 

5.5.9.2    The refunding of fees, if any, will be calculated in accordance to the date of such notice.  When a written notice is not provided, a student will be held responsible for the full fees for the specific semester.

 

5.5.9.3    A pro-rate refunding will be made when a student leaves the College within three weeks (21 days) after commencement of the semester.

 

5.5.9.4    Fees will not be refunded after three weeks (21 days) after the commencement of the semester except:

 

(a)           when a student must withdraw as a result of illness, as proven by a medical certificate, or

               

(b)           when a student passes away, a pro-rata refunding of tuition, boarding and lodging fees will be made.

 

 

 

6.             CONSULTATION

 

                6.1          Principal:                               15:00 – 16:00 on appointment with Examination Officer.

 

                6.2          Examination Officer:             07:30 – 08:10

                                                                                12:00 – 12:45

                                                                                15:30 – 16:00

 

 

7.             STUDENT TRANSPORT               

 

7.1          Only registered students of the College may make use of official transport provided by the College

 

7.2                Students must behave orderly in the transport provided and consider fellow passengers’ rights.

 

7.3                Departure times must be strictly adhered to.

 

7.4                No smoking and alcohol use is allowed in College transport.

 

7.5                The transport used must be cleaned from rubbish after each trip.

 

7.6                Non-adherence of above may lead to a student being suspended from College transport.

 

7.7                Transport will only be available for official College business.

 

 

               

8              AMENDMENT OF THE RULES

 

8.1          If the rules of an instructional program are amended, a student registered under the old rules will obtain credit for the  instructional offerings  completed before the introduction of the new rules provided that such student continues the curriculum without interruption.

 

8.2          Such student shall, however, be compelled to proceed with the instructional program under the new rules.

 

8.3          When an instructional program is revised or modified the revision of modification shall become binding upon such date as may be specified by the College.

 

 

Appendix A:    College fees 2012

 

 

 

Approved by the Academic Committee January 2012

APPENDIX:   A

 

 

GROOTFONTEIN   AGRICULTURAL  COLLEGE

COLLEGE  FEES   2012

 

The composition of fees per semester for 2012 is as follows:-

 

 

DESCRIPTION

YEAR I

R200 per  instructional offering  

 YEAR  II

R200 per  instructional offering  

  YEAR III

R200 per  instructional offering  

Semester

Semester

Semester

1

2

3

4

5

6

10  

Instruc offer

10

Instruc offer

13  

Instruc offer

11  

Instruc offer

11  

Instruc offer

4

Instruc offer

Boarding and Lodging

7 497

7 497

7 497

7 497

7 497

7 497

Tuition

2 000

2 000

2 400

2 200

2 200

800

Administration Fee – Deposit

210

0

0

0

0

0

Transport

254

255

254

255

254

255

Students Association

1 600

1 600

1 600

1 600

1 600

1 600

Hostel Fund

250

250

250

250

250

250

Tie, Track Suit, Safety boots

1 500

0

0

0

0

0

Breakage Fund

150

150

150

150

150

150

Short Courses, Travel & Subs

1 578

1 578

2 368

2 368

3 946

3 946

TOTAL PER SEMESTER

15 039

13 330

14 519

14 320

15 897

14 498

TOTAL:

R 28 369

R 28 839

R 30 395

WITHOUT ACCOMMONDATION

7 542

5 833

7 022

6 823

8 400

7 001

TOTAL:

R 13 375

R 13 845

R 15 401

               

 

 

Special Examinations:

Supplementary Examination Fee                             R100 per  instructional offering  

Repeat  instructional offering                                  R299 per  instructional offering  

Re-registration of an instructional offering              R299 per  instructional offering  

Remarking of an examination paper                        R131 per  instructional offering  

Replacement of student card                                    R60

Replacement of copy (Notes / Hand outs)               R100 per instructional offering

Reprint of statement of results                 R60

 

 

Please Note:

1.             Tuition cost is based on the current prescribed  instructional offerings per semester.

2.             The prescribed semester fees are payable in advance, within three weeks at the beginning of each semester.

3.             Interest will be charged on outstanding fees paid after the prescribed date.  The interest rate is subject to

changes at the rate applicable from time to time, as determined by the Minister of Finance.

 

 

 

APPENDIX:   B

 

 

Grootfontein College of Agriculture

Rules for student tours

 

1.                   Objective

 

These rules strive to ensure that the students will be good ambassadors for the Grootfontein College of Agriculture through the maintenance of excellent student discipline during student tours. These rules apply in combination with the normal rules for student discipline.

 

 

2.                   Scope

 

These rules apply to all student tours including, but not limited to:

·         Academic tours

·         Academic excursions

·         Practical excursions

·         Farmers days

·         Shows

·         Auctions

·         Sport tournaments

·         And any other official College business away from campus

 

It must be remembered that many of these tours will be an opportunity and privilege for most students that they would not have had otherwise. Students should therefore use it as an opportunity to broaden their terms of reference, experience and knowledge, not only of the subject matter, but also on the broader agricultural sector and practices. Proper discipline will ensure that all students have the best opportunity to gain maximum benefits from such an event.

 

 

3.                   Dress code

 

Students should at all times be dressed for the occasion.

·         Practical tours

For example large stock AI - the normal prescribed clothing should be worn, that is overall and safety/gum boots

·         Guided visits

For example visits to a game park – neat and tasteful clothes that fits the occasion

·         Farmers’ days, shows, auctions and expos

Preferably clothing with Grootfontein identification on it, for example clothing of a specific production unit

·         Sport tournaments

Official, complete and clean College wear such as tracksuits, T-shirts and match gear

 

·         Official meetings

College blazer, collar shirt, tie and khaki pants for men and blazer, khaki skirt/pants and College blouse for ladies

·         Free time at tours

Informal but tasteful

               

Officials in charge of tours should, before the tour commences inform all students about the dress code expected for the tour.

 

 

4.                   Accommodation

 

Students should take care of all furniture, equipment and assets of the accommodation provided on tours. No vandalism, misuse or any form of damage to the physical accommodation (windows, doors, glasses, etc.) and assets will be tolerated. Any wilful or accidental damage to property or equipment must immediately be reported to the tour leader

 

The accommodation should be kept neat and tidy at all time. Rubbish should be discarded in the appropriate containers, clothes should be stored neatly, beds should be made and bathrooms and kitchens should be kept clean and hygienic.

 

Electronic apparatus such as TV’s and music players should be handled with the necessary care not exceeding acceptable noise levels. In the case of a “braai” or social get-together at the accommodation site noises should be kept at low levels. The rights of other occupants should be respected.

 

Should alcohol use be allowed it should be at the allocated places and within reasonable limits.

 

Officials in charge of a tour should inform students about the accommodation booked and the rules of that accommodation as well as time-out for music and “braai’s”.

 

 

5.                   Transport

 

Where official transport is provided by the College the following should be kept in mind:

·         No smoking is allowed in the vehicles

·         No alcohol use is allowed in the vehicles

·         The official in charge of a tour will have the right to refuse a student into the transport provided when it is suspected that the student is under the influence of alcohol

·         The driver should not be intimidated or his/her attention should not be distracted because it may lead to an accident

·         Noise should be kept at reasonable levels

·         No student are allowed to drive official vehicles

·         Vehicle interiors should be kept tidy and all bottles, cans, papers, plastic and all other waste products should be removed from the vehicle after each trip and properly discarded

·         No objects may be thrown from vehicles

·         Students may not go on tour with private transport. Only in exceptional cases may students, with prior approval of the tour leader use his vehicle to get to the base camp of the tour. In such case the student may only drive there, the vehicle must be parked and the keys handed to the tour leader. The student will only receive the keys back at the end of the tour to return to College/home.

 

Before each tour the organising official must inform students about the rules relating to official transport.

 

 

6.                   Guided tours, lectures, talks by hosts

 

Students should always behave properly and pay attention when listening to hosts, tour guides or any speaker during a tour. Students should show respect towards hosts and presenters by affording them ample opportunity to convey their message. The body language of the students should be positive. No talking, joking or listening to music or text messaging will be allowed. Questions should be clearly and politely posed to the presenter and no improper remarks should be made. Students must be sober during all official business on the tour.

 

Officials in charge of a tour should remind students about proper behaviour during such events.   

 

7.                   Misconduct

 

Any actions, omission, neglect, words or conduct that are in contradiction to the guidelines stipulated in these rules will be regarded as a misconduct and students will be subjected to disciplinary actions immediately upon misconduct and/or upon return to the campus.

 

8.                   Corrective measures

 

The College official in charge of a tour will have the right to apply the following measures after proper investigation, consultation and consideration of all circumstances and evidence. Only when absolutely sure about the merit of a measure may it be imposed. These rules must rather serve as a preventative measure than a punitive measure.

  

·         Reporting for the tour under influence of alcohol

Forfeiture of the tour (left behind). The course of which the tour forms part will be regarded as in                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          complete and must be repeated the next year.

·         Under the influence of alcohol during official events on the tour

Excluded from the rest of the tour and dropped of at the nearest police station. The course of which the tour forms part will be regarded as incomplete and must be repeated the next year.

·         Disrespect towards presenters, guides, organisers and hosts

Excluded from the rest of the tour and dropped of at the nearest police station. The course of which the tour forms part will be regarded as incomplete and must be repeated the next year.

·         Non-adherence to the dress code

Not allowed for that part of the tour/event

·         Damage to accommodation

Excluded from the rest of the tour and dropped of at the nearest police station. The course of which the tour forms part will be regarded as incomplete and must be repeated the next year. Repair/replacement cost will be the responsibility of the student

·         Disrespect towards any person’s rights on tour

Excluded from the rest of the tour and dropped of at the nearest police station. The course of which the tour forms part will be regarded as incomplete and must be repeated the next year.

·         Smoking and/or drinking on official transport

Dropped off at that point and excluded from the rest of the tour and dropped of at the nearest police station. The course of which the tour forms part will be regarded as incomplete and must be repeated the next year.

·         Untidy vehicles, rooms etc.

Community service to clean all vehicles, dishes, etc. for the remainder of the tour

 

Should a transgression of these rules be of such a serious nature, a student may be excluded from all future official College tours, visits, shows or expos.

In more serious cases a student may be expelled from the College.

 

9.                   Responsibility of the tour leader

 

·         It is the responsibility of the tour leader to inform the students about the rules for student tours

·         The tour leader must provide a program for the tour

·         The tour leader must inform the student about the relevance of the tour

·         When students operate outside the framework of the tour, after being informed about the rules, the tour leader cannot be held responsible for any injury to, actions against or misfortune of the student

·         The tour leader must use accommodation on the same premises as the students to enforce discipline and to be available in the case of emergency.