The Grootfontein Student Portal lets you access all College related matters in one place. The potal was designed with small screen devices, like cell phones and tablets in mind. The navigation bar is hidden on small screens and replaced by a button in the top right corner. Only when the button is clicked, the navigation bar will be displayed.

Without loggin in, you can view general information such as anouncements for every-one. To access items specifically for you, or a particular subject, you have to log in.

Following a few important notes:

  • Visit this page regularly. Important notices will be posted here that may not be available elsewhere.
  • Check your email regularly. Lecturers communicate with you via email. Make sure your email address is up to date. Do not be left out because you did not have air-time!
  • Report problems to the IT Department as soon as they occur. We can reset your password if you forgot it. If you don't receive mail while others do, let us know!

Welcome to the Grootfontein Student Portal. By signing up you can access all College related matters in one place. Please follow the below instructions carefully in order to have access to this great facility the College offers. Also, take some time and read through the rest of the online instructions. You can return here any time in future by clicking on the "?" in the menu above, if and when you need help.

Student Number:

Fill in the student number that has been allocated to you by the College when you registered as student. This number will be used through-out your entire time of study at Grootfontein. Please memorise it.


Select a password that only you know and will remember. You need to enter the password in future in order to access certain parts of the Student Portal. You can change your password at any time in the future if you wish.

Confirm Password:

Re-type the password that you entered in the previous step.

Click on "Sign Up" to register on the Student Portal. After this, you will be logged in on the portal. You will be transfered to the "Profile" screen where you have to supply additional information about yourself.


You should visit this screen whenever your personal information change, or you need to change your password. Supply the following:

  • Cell Number: Enter your cell-phone number. You will receive sms's from the College from time-to-time.
  • Email: Important:This is probably the most important entry in the Student Portal. Lecturers communicate with you via email. Make sure your email address is entered correctly. A wrong or invalid email address means you will miss out on important communication from the College.
  • Nick name: Type in the nick name the senior students gave you.
  • If you want the Portal to send a test email to you, click the checkbox. This will confirm that the email address you use is correct. If you do not receive the email, please report it to the IT Department.

Change password:

You may change your password at any time. Type your current password in the first input box. Enter your new password twice into the remaining two input boxes.

Before logging in, you have to be a registered user. Follow the "Sign Up Here" link at the bottom of the login screen.

Once registered, supply your Student Number and Password to log in. You will now have access to your personal information on the Portal. You may also access your profile and change your personal information. You can also change your password.

If you forgot your password, click on the "Forgot password" link. Supply your Student Number and click "Reset Password". A link will be sent to your email. Please check your "Spam" or "Junk" folders if you do not receive the mail. Click on the link in the email and change your password.

Please note: After logging in, your login session will expire after 20 minutes of inactivity, in which case you will have to log in again.

The noticeboard contains important announcements, time tables, news etc. You do not need to be logged in to access these items. Please check regularly not to miss any new items or updates.

This displays all the upcoming events in the Grootfontein Calendar. Events are color coded by category for easy recognition.

When your lecturers post assignments to the portal, you will notice a blue icon in the top right of your screen. Click on it to see if an assignment or course material has been uploaded. Once you have visited the particular page, the blue notice icon will disappear.

View assignments:

This will list all assignments for the subjects you are currently subscribed to. Your lecturer may also upload details about the assignment. To view the assignment, click on the "View" button. A popup window will display the instructions for the assignment. You may also print the instructions from this popup window. You will also see the due date and time when the assignment has to be completed.

Upload assignment:

First, select the assignment code. This is an unique code defined by your lecturer. If the code is not available in the drop-down list, it may be that the due date for the assignment has elapsed. Enquire from your lecturer. You will not be allowed to upload an assignment after the due date has passed.

Next, browse your local computer for the file you wish to upload. Only Microsoft Office and PDF files are allowed. The maximum file size you may upload is 10 Mb.

You may also type in any remarks about the assignment directed to the lecturer.

Click the upload button to submit the assignment.

Review uploads:

Use this option to make sure all the files you have uploaded are displayed. You may download the files to your computer again by clicking on the file name. You may also delete the files if you wish.

Please note: Deleted files will not be accessable by your lecturer! Also, your lecturer will delete your uploads once he/she has received it. This might explain why you don't see your uploads.

Download course material: 

Your lecturer may upload supporting course material from time to time. A list of uploaded material applicable to you will appear here.

You may search for a file or subject which will "filter" the search result to only the found material. You may also use the dropdown to "filter" the course material per subject code. You will only see the uploaded material for the selected subject.

Click on the file name to download it. Click on "View" to view the file contents online in your browser. Be warned that viewing a file online takes the same amount of data as when you download it. It is therefore recommended that you download the file so that you can view it multiple times without using data for each view. Only Microsoft Office files can be viewed online.

Statement of Results:

This will display your academic results to date. You may also print these results. Please note that these results should not be used for applying for work etc. Obtain an official statement of results from the College.

Proof of Registration:

You may print a document as proof of your registration as student at Grootfontein. The document will provide information about the semester and year for which you are registered.

If you are a hostel resident, you will find the book-a-meal option under your name, on the top right of the screen after you have logged in. This will allow you to book meals for the coming week-end. If you are a hostel resident and the book-a-meal option is not available, please contact the College Admin to correct the problem.

Please note: Bookings for a week-end must be done before Thursday 10:00 of the week preceeding the week-end. Between Thursday 10:00 and Friday 12:00 no bookings are allowed. After Friday 12:00 you can start booking for the NEXT week-end. You can change your bookings at any time before the mentioned period.