Shepherd Manual

First things first

Important general requirements

Family codes

Animal Screens

                Determination of breeding rams

                Additional information about rams

                Determination of present stud ewes

Search Filter

Search for a specific animal

Breeding

                Creating a mating

                Editing an existing mating

                Entering of Scan data

                Birth registration from mating list

                Birth registration not from mating list

Storage of weights

Storage of wool data

Animal Cards

Custom report

Search groups

Jump screens

Pedigree

Calculation of  temporary indexes

Reports

Change “Where is animal” codes

Sire Summary

Linear scoring

Remarks about a specific animal

Files

                Dispatching /Receiving INTERGIS data

                Dispatching/Receiving Wool data

                Receiving BLUP data

Entering  STUD MASTER data

Support

Installation

COPYRIGHTS 

Appendix A

Appendix B

 

 

 

Above is the main menu for SHEPHERD. On the left hand side is the main choice of screens and the sub choices for each of these are available on the right hand side. Certain basic information must first be entered in SETUP and DEFINE. Thereafter is the data of the actual animals, capturing of new birth dates etc. In order to simplify the input and output of data, basic electronic formats have been created in FILES. Certain standard reports are also available for use in the pen/field.

 

This programme works under the Windows system, and a good knowledge of this system can increase the understanding and use of the programme.  If you also have knowledge of a spread sheets, data can be generated from SHEPHERD and then altered or printed in the spread sheet programme.

 

This programme is slow if the computer speed and internal memory is limited. It is therefore recommended that a speed of 1000 Mhz or more (speed of processor) and memory of at least 128 MB RAM must be used. The space on the hard drive is not usually a problem. A problem could however arise if you include many  photographs.

 

FIRST THINGS FIRST

 

1.             In SETUP go to BREEDER and STUD.

Fill in your details. (NB the language is ENGLISH at present. We are working on this and AFRIKAANS will be included in the future).

 

Animal Name Order:

The animals are shown in STUD NUMBER – YEAR – SERIAL NUMBER format. As the stud number remains constant in most cases, some prefer to have it in YEAR-SERIAL NUMBER-STUD NUMBER format. Choose which format you would prefer to use.

 

Click on Close when you have completed this.

 

 

2.             Select  SETUP and then CONSTANTS.

The constants that are available are specified here. Most of the values can remain as given. Type in your Participant Number (Number you received from INTERGIS) as well as Flock number. (If you are not sure, phone Robert Taylor 049 -8422563).

 

Please ensure that the minimum and maximum gestation length is correct as this can have an influence the selection of the ram that the ewe has been mated with. Ensure that age at first mating is correct.

 

Click on Close once you have completed this.

[Index]

 

IMPORTANT GENERAL REQUIREMENTS:

The aim of keeping records is to collect data and to be able to make well informed decisions regarding the results. It is important that you plan correctly from the start, and that you arrange your information so that it can easily be withdrawn. All your animals are stored in databases in which the number of each animal is unique. In order to ensure that there is orderly record keeping, there are a few rules to follow.

 

Rule 1.   NUMBERING SYSTEM

Every animal is uniquely stored on the system. To get this right there is a specific order that the animals must be numbered in. Your records will gain value if they can be compared with other studs. This means that if your records are stored together with other breeders’ records, they must still remain unique. As with internet addresses, there is an international protocol that must be followed for animal numbers. This protocol is as follows:

                Country of birth:                  In South Africa the code is ZA

                Breed:                                     Each breed has a specific code         

Breeder:                                 This is usually the HERD DESIGNATION MARK (HDM) that your Society has given you.

                Year of birth:                         99 for 1999 or 00 for 2000

Animal number:                    0001, 0002, 0003 etc. (The leading zeros are to make it possible to sort on the computer)

Usually the Country, Breed and Breeder are standard for each breeder and only the year of birth and serial number need to be indicated on the eartag. If you do not already follow this method of numbering, it is highly recommended that you change over to it. There is space for you to give your rams names, and then work with the names.

 

IF A NUMBER IS ALLOCATED TO AN ANIMAL AT BIRTH, IT WILL REMAIN HIS NUMBER PERMANENTLY.  DO NOT, UNDER ANY CIRCUMSTANCES, REMOVE THIS NUMBER FROM THE EAR AND REPLACE IT WITH “ANOTHER NUMBER” SUCH AS, FOR EXAMPLE, A SOCIETIES REGISTRATION NUMBER. There is place in the programme where you can enter the societies’ registration number. Thus, when a number is allocated to an animal it must keep that number.

 

Rule 2.   PARENTS FIRST

Before an animal can be shown on the system as a parent, the parent himself must first be on the system. If BC-97-0329 is the sire of lamb BC -99 - 0031, BC-97-0329 must appear as an animal. The information of all rams that you buy from outside must therefore be on the system before you can show these animals as the father of certain lambs.

 

Rule 3.   WHERE IS ANIMAL

All the animals on the system are not necessarily alive and in your stud.  A code, that indicates what has become of it, is given to each animal to simplify the recalling of certain animals. If, for example, you wish to mate a group of ewes, only the ewes currently in your stud should be shown. If the ewes are identified by means of  WHERE IS ANIMAL code, this task will easily be handled.

 

It is therefore MOST IMPORTANT that each animal on the system receives a WHERE IS ANIMAL code. These codes must first be defined. You can create your own codes or use the examples in APPENDIX A.

 

Go to  DEFINE and select WHERE IS ANIMAL. To create a new code press + . In the Code field type “IK”. Go to Description and type “In herd”. Press  + again if you wish to add more codes. The following minimum codes are recommended.

 

NB: the CODE may not be more than 2 CHARACTERS!!!!!

 

See APPENDIX A for series of standard codes. You can add many more codes.  For example, rams that have gone to veldram clubs, animals that have been sold (will then be coupled to an address), etc. etc. etc.

 

If you have made an error and wish to remove the code, press the – button.

 

Click on Close when you are finished.

 

Rule 4.   LAMBING SEASON

Information about a specific animal means so much more if it can be compared with that of other animals. It is for this reason that the allocation of each animal to a specific season is of cardinal importance. If animals are allocated to a specific season, this data can easily be called up and it makes the whole system considerably easier. Even if your ewes lamb throughout the year, you should still allocate the lambs to a specific season.

 

A Lambing Season is the period in which the lamb is born. Thus, if we ask at mating which season, it means the season that the lamb will be BORN in. Normally a season is not more than 3 months and preferably not longer than 60 DAYS. It is very important that you allocate this season correctly to ensure that the data is meaningful. It is important to allocate the lamb to the correct season, especially for those that have an ongoing lambing system.

 

In the DEFINE menu go to BIRTH SEASON.

 

Press the + button to create a new season. You should, for example, preferably choose 2002W (winter 2002) rather than W2002. When seasons are sorted and, if the W is behind, all the 2002 seasons will be placed together but if not, all the W seasons will be placed together.

 

Press the – button if you make an error

 

Click on Close when finished.

 

Rule 5    MANAGEMENT GROUPS

All animals that were born in a specific season could, for example, have been run under different conditions. For example, the ewes that lambed during autumn 2003 were too many for one camp and were therefore divided and placed into separate camps. As the lambs are weaned, the data from both camps is combined but it must be indicated which lambs were in which camps. Various management groups can be defined for this purpose. 

 

THIS DESCRIPTION MUST BE 2 CHARACTERS. For example, G1 or 1 or K1 etc. Camp codes are also in order as long as they are only 2 characters in length.

 

Press the + button to define the groups and – button to leave them out.

 

Click on Close when finished.

[Index] 

 

FAMILY CODES

Many breeders make use of families in their stud.  This leads to them placing all these codes on the ear tag, which complicates the numbering system. Each animal can however be allocated to a specific family. The families are defined on this screen.

 

A LAMB AUTOMATICALLY GETS THE FAMILY CODE OF ITS MOTHER.

 

Go to DEFINE and select FAMILIES. By using the + and – buttons, families can be added or removed.

Click on Close when finished.

 

You can now enter the other functions such as, for example, REMARKS and LINEAR SCORES. There is more about this later.

 

[Index]

 

ANIMAL Screens.

 

The first step is to make a list of all stud ewes and rams. Before the data can be punched in you must  carefully consider the numbering system that you use. The basic system that is used consists of 3 parts.  The first is your stud number, which is unique and is available from the society. The second part is the year in which the animal is born and the third part is the serial number of the animal.

 

It is not necessary for all these numbers to appear on the ear tag. For example:

 

The ear plate for 2323-2001-0001 can be 1.1. It will, however, be 2323-2001-0001 on the record system. Please note that the serial number will consist of FOUR CHARACTERS with leading ZEROS.

 

NAMES of animals on the numbering systems should be avoided at all times. There is however  a  space where the name of an animal can be inserted. If you do not have the rams number you must put the breeders number in, the approximate year that the animal was born and  give the ram/ewe a sequence number.

 

[Index]

 

CAPTURING OF YOUR UTILISED RAMS’ information

Select ANIMAL and then ANIMAL DATA and then Capture NEW animals ….

 

Click on the SEX block and select MALE

Click on the BIRTH DATE block and choose a date at least 2 years prior to today.

CLICK on WHERE IS ANIMAL and choose IS

 

Your stud number that you entered at SETUP will show in the STUD grid. If it is incorrect DOUBLE CLICK on stud, press BACKSPACE and type in the correct Stud number. Do the same with YEAR and SEQUENCE. Pressing ENTER saves the animal’s data.

 

You can also write a remark for each animal to say where it has come from.

 

If the ENTER is pressed a message {Field ‘STUD’must have a value} can appear. To remove this, press “OK” and then the ESC key.

 

Enter all your rams in this manner.

 

Click on Close when finished.

 

[Index]

 

ADDITIONAL INFORMATION ON YOUR RAMS

Go to ANIMAL then ANIMAL DATA and then Maintain EXISTING Animal data….

 

The SHEPHERD SEARCH will then come up. (SEE MORE ABOUT THIS LATER). Select  SEARCH and the following screen will appear:

 

 

 

On the left-hand side is a list of the animals that have been chosen. By moving with the ↓↑ arrows, the specific animals can be chosen. (you will see how to choose animals quickly later on). If the animal has additional numbers, they can be entered now.

 

If the ram is to be used as a sire, CLICK on USE AS SIRE, Click on YES in the USE AS SIRE block and type in the rams name at ANIMAL NAME, if the number is not to be used.

 

Click CLOSE to exit.

 

PHOTOS

You can scan up to 3 photos of every animal using the Animal Info option. First, edit the photo with any photo editor. The photo should be more or less 4cm long and 3cm high. This program supports only the .BMP format. Please export your photos to this (bitmap) format.

 

 

[Index]

 

CAPTURING OF THE CURRENT EWES IN YOUR STUD.

(Try to begin with the current ewes in your stud. Storing of old stud ewes that are already dead is, in many cases, not worth the trouble. All that they can contribute is a more comprehensive pedigree. If you still wish to do this you must enter the older ewes first. Remember to specify their WHERE IS ANIMAL code correctly.)

 

Select ANIMAL and then ANIMAL DATA and then Capture NEW animals ….

 

Click on the SEX block and select FEMALE

Click on the BIRTH DATE block and choose a date at least 2 years prior to today, if the actual date is unknown.

Click on WHERE IS ANIMAL and select IS (in Stud)

 

Your stud number, which you entered into SETUP, will appear in the STUD grid. If it is incorrect, DOUBLE CLICK on stud, press BACKSPACE and type in the correct Stud number. Do the same with  YEAR and SEQ. Pressing ENTER captures the animals’ data.

 

You can also write a remark for each animal saying where it came from etc. etc. etc.

 

If you press ENTER a message {Field ‘STUD’ must have a value}could come up. To remove it press OK and then the ESC key.

 

Enter all your ewes  in this manner.

 

Click on Close when finished.

 

[Index]

 

NOW SOMETHING ABOUT THE SEARCH FILTER.

The MAIN FILTER is used to choose any animal or group of animals. The basic layout is as follows:

 

 

You can see that a large number of combinations can be chosen to search for a specific group of animals. This includes:

 

The options that are normally used the most are SEX, WHERE IS ANIMAL and SEASON. You can therefore see why this information is necessary, to makes it easy to search for animals.

 

(More later about the composition of the search filter where certain values for the animal are specified).

 

[Index]

 

SEARCH FOR A SPECIFIC ANIMAL

A specific animal can be searched for quickly on all the screens.

 

To find number 0567, for example, the cursor must be in the SEQ column. By merely typing 0567 in it will automatically jump to the number.

 

Sometimes there are more 0567 numbers, for example 1997-0567 and 1998-0567. In this case CLICK on RECORD LOCATING ON. It will change to RECORD FILTERING ON. Then when you type 0567 into the Seq column, all animals with the Seq 0567 will appear.

 

 

[Index]

 

BREEDING

 

CREATING A NEW MATING:

Each ewe may be mated to a specific ram or rams. (There is an option where births can be registered directly, without going to the mating screens – more about this later).

 

A BIRTH SEASON must first be created. As previously mentioned, this must preferably be the time when the lambs from this mating are BORN. Go to DEFINE and choose BIRTH SEASON and create a new season with the + button.

 

Then choose BREEDING and then MATING and Capture NEW Mating….. . The Filter will then appear. Now choose all animals IS in the WHERE IS ANIMAL block. All ewes selected will now appear. (Alternatively, the last lambing date can also be chosen, but there must be data in these fields. This will only happen when data is sent to INTERGIS and the returned data is entered.)

 

The following screen will now appear.

 

 

All this is done to determine the recording of data with the minimum effort. Firstly you much select the Default Season. Click on the ▼ block on the right hand side to select the seasons.

There is space for 2 rams that the ewe can be mated with. To see the ram, it must be marked in the ANIMAL DATA screen as USE AS SIRE. If you press the ▼ block the ram numbers will appear and you can select.

 

Date in and out is self-explanatory. The Service Code must also be selected. Choose a specific ram with his follow-up ram and the dates. Go with the arrow to a specific ewe. Her number will now be blue. By simply pressing ENTER she will be mated and the data will be filled in.

 

If you are looking for a specific ewe, stand on the SEQ block and type in the number. If there is such a number it will change to blue and you can do the mating. If more than one ewe has the same SEQ, CLICK on RECORD FILTER:ON and search for the animal.

 

Then change all the rams and mate all ewes in the same manner.

 

[Index]

 

EDITING OF EXISTING MATING

Sometimes rams are incorrectly mated and a mating must be redone. Go to BREEDING and MATING and select Maintain Current Mating….. .  Select the specific season. All ewes, together with the rams they were mated with will now appear and can be altered.

 

PRINTING OF MATING LIST

This list is now available and can be used to check the matings in the kraal. To get a printed list of all the ewes go to REPORTS, MATING FIELD BOOK and select the season. A mating list can then be printed.

 

[Index]

 

ENTERING OF SCAN DATA (Pregnancy test):

A SCAN REPORT, on which the results of a scan can be written, can be printed. (Go to REPORTS and SCAN FIELD BOOK and select the season). The data on this report can be entered.

 

Go to BREEDING and SCAN and CAPTURE NEW SCAN ….. and select the season. All ewes that have been mated will appear on the left hand side. Click on SCAN DATE and set the date. Click on BIRTH STATUS and choose the default value.

 

By selecting the ewe with the arrow and pressing  ENTER the data will be captured. If the status must be changed, the status field must be changed.

 

[Index]

 

BIRTH REGISTRATION – FROM MATING LIST

If birth from mating list and SCAN DATA is done, the number of lambs shown during the scan will automatically be given. The SIRE is calculated from the date in to the date out and also as follows:

 

Minimum lambing date = Date IN + Minimum gestation length

Maximum lambing date = Date OUT + Maximum gestation length

 

If the lambing date falls between these expected lambing dates, that specific ram is automatically the father of the lamb.  If not the follow-up rams dates are tested. Please make certain that the SIRES are correct. Below is a birth registration form. This option appears after a specific season is selected.

 

 

The mating season will appear as well as all ewes that were mated in this season. (REMEMBER TO select the CREATE BIRTH FROM CURRENT MATING button).

 

You can select an ewe in two ways.

1.                    Go up/down with arrow to the ewe or

2.                    Stand in the Seq field and type in the serial number and then press the DOWN ARROW. Then the number will appear. Make sure that the YEAR is also correct.

 

To create a birth CLICK on the REGISTER BIRTH FOR THIS MATING. A grid will appear where you can type in the lambs’ number. REMEMBER to type 0001 for lamb no. 1 or 0023 for number 23. The sex can be specified by pressing the M or F in the SEX column. When the next ewe is selected this birth is stored.

 

Remember to also fill in the set of blocks WHERE IS ANIMAL etc. below.

 

[Index]

 

BIRTH REGISTRATION – NOT FROM MATING LIST

In many cases births are recorded as ewes lamb and not necessarily from the mating list. A SEASON must also be specified in these cases, before the birth can be registered.

 

Select BREEDING and then BIRTH REGISTRATION and click on the Create birth from UN_MATED EWE button. ALL animals will then appear on the left hand side. Go to the Seq field and type in the number. All animals, regardless of year of birth and stud number, will now appear. Select the ewe that you wish to register a birth for. All her previous lambs will now appear and you can create a new lamb by pressing the Register New Birth button. Fill in the information and THEN SELECT the FOLLOWING EWE  (Do not press the Register New Birth” button again. It must only be pressed again if the ewe had two or more lambs).).

 

Click on any animal and then CLOSE.

 

[Index]

 

STORAGE OF WEIGHTS

There are four possible weights for each animal that can be stored  (NB NB NB Post shearing weight of wool sheep is another weight and must not be stored here). The weights are as follows:

                Pre-weaning                          20-80 days

                Weaning                                81-150 days

                Post weaning                        151 – 365 days

                Adult weight                         after 365 days

 

This is the average age that a group of animals born IN THE SAME SEASON are. It is not necessarily the age of each animal.

 

Go to ANIMAL and then to CAPTURE NEW WEIGHTS. This will bring you to the main filter where you can select a group of animals. Select the season in which you wish to store the lambs’ weights. These animals should preferably be the same as those that you generated on the weighing list.

 

First select the weight group in which you wish to work, at the top (in the example weaning weight). Then click on WEIGH DATE and set the date after the date on which you weighed.  Set the default REARING STATUS (the rearing status of all animals’ weights that you will store will be of value – if the rearing status changes you must change it in that block). Also set the management group and the environment code.

 

 

GRADE -                Many breeders give a description of the animal. We established a field with the name GRADE, which is actually a subjective description of the animal. This field is 3 CHARACTERS long and you can enter any symbols or numbers into it. This is very useful as the symbols then go together with all the animals’ data and makes the selection of the animals easier. In this example, aa=very good, a= good, b= average and c=culled. Other symbols can be 352 which means 3 for conformation, 5 for cover and 2 for type. Another example is 76H which means 7 (out of 9) for wool, 6 for conformation and H is Herd of general excellence. So you can use your own system as long as it is no more than 3 characters long.

 

By merely typing in the animals’ weight and pressing ENTER or the down arrow, the data will be stored. If you make a mistake you can go to the animal with the arrow and correct it. By clicking on the SEQ

column and typing in a number, the arrow will jump to that animal and you can enter its data.  CLOSE when finished.

 

[Index]

 

STORAGE OF SHEARING DATA.

The same principle as in the storage of weights applies here. You choose the shearing that you wish to work with and enter the animals’ data.

 

[Index]

 

ANIMAL CARDS (Available at BREEDING under Animal Cards)

A characteristic of SHEPHERD is the comprehensive manner in which almost any information about an animal is available. So-called ANIMAL CARDS can be drawn up, for this purpose, to make specific information for a certain animal and its progeny available. This is based on the card system that many breeders have used for many years with great success. Look at the following screen.

 

 

A number of animals that have been selected on the SEEK FILTER can be seen on the left hand side. Above left stands PARENT CARD and PROGENY CARD above right. Under this stands PARENT DATA and PROGENY DATA.

 

You can create various cards to show information of the animal (in this case all the ewes in the studs’ reproduction performance) and her progeny  (in this case the growth traits). By CLICKING on the card (or choosing – with ÄÅ blocks on the right hand side of the screen), the animals’ information or that of his/her progeny will be given. This means that almost any combination of information for the animal or his/her progeny can be made.

 

SETTING UP ANIMAL CARD

Go to SETUP and select ANIMAL CARDS. The screen will look more or less like this:

 

The Card name will be on the left hand side. A few cards have already been created and can be changed or removed. A new card can be created by pressing the + button. You can now name the card by typing in at CARDS NAME. Keep the name short and descriptive.

 

 

The next step is to select the fields that you wish to include on the card. In the left hand white section is Animal data, Growth Traits, Fibre traits etc. By clicking on one of these blocks, all the possible fields are available.

 

Therefore, if you are in the Animal Data fields the arrow must be moved downwards to, for example, SEX. If you click on the SELECT DETAIL F , the field in the SELECTED FIELD block will appear.

You can select any of the characteristics in the same way, and by highlighting them you can place them in the selected field block.

 

Some of the names are, however, very long which limits the number of fields that can be seen on the screen. You can actually give the fields abbreviated or shorter names. Go to the SELECT FIELD screen and double click on the field where you would like to change the name. Then press BACKSPACE and type in your shorter name. REMEMBER for what the fields are or you will not know what the data is given for.

 

Repeating this process can create a large number of cards. Rather create more cards with relevant data than fewer cards with data that is not all meaningful. 

 

[Index]

 

CUSTOM REPORTS

Reports that you personally specify are created here. It will however be advisable to name the cards PRINT-weights, PRINT-progeny etc. to be able to distinguish them from the animal cards that appear on the screen. Think carefully about what you want in your report.

 

A card can be changed by selecting a field in the SELECTED FIELD block and then removing it with the REMOVE DETAIL block.

 

[Index]

 

SEARCH GROUPS

Sometimes you wish to select animals in a specific group that meet certain requirements from your database. For this purpose you must define SEARCH GROUPS.

 

Go to SETUP and select SEARCH GROUPS

 

 

In the FILTER NAME type in the name of this SEARCH GROUP (in this case it is Weaned above 100). Then select GROWTH TRAITS and then WEANING and highlight INDEX and click on SELECT DETAIL to use in FILTER button.  In the OPERATOR block select the  > sign and click in the OPERATOR block, above right. Right below in the INTEGER VALUE type 100 in and click again on the VALUE block, above right.

 

This filter will then select all lambs in a certain group where the weaning index is greater than 100. If you   would like to set another condition you can select another field and select the OPERATOR and INTEGER VALUE again.

 

You can put together a number of search filters in this manner.

 

[Index]

 

JUMP SCREENS

 

By using the jump screens you can go to any information regarding an animal. If you stand on a specific animal and RIGHT CLICK on the mouse, a small menu will appear with all the options. Then select where you would like to go and the specific animals’ information will appear.

 

In order to return to the previous menu you must use the JUMP SCREEN once again and return to your original animal or event. 

 

This option is very useful for the pedigree of the animal. Go to any animal in the pedigree of an animal and RIGHT CLICK. The various options are now available and you can look at the data of a specific animal.  All information, for all the animals on the pedigree, is available in this manner.

 

[Index]

 

PEDIGREE

A three-generation pedigree, of all animals, is available at any time. Go to BREEDING and PEDIGREE and the animals, which have pedigrees available, are selected by the main filter.

 

 

By standing on any of these animals and right clicking, you can see all the data for this animal. (Blue is for the ram and pink for the ewe – obviously). We will add the name of the ram in future editions to make it easier to read.

 

[Index]

 

CALCULATION OF INDEXES

An important function of SHEPHERD is that you can calculate up to 4 index values for an animal. These indexes are temporary and replaced when data is submitted to Middelburg.  Only data that has been received, processed and entered again into the programme, by the MIDDELBURG REGIONAL OFFICE, will be permanently stored.

 

The TEMPORARY INDEX is shown on the ANIMAL DATA screen. There are 4 indexes that can be calculated.

 

Go to SETUP and press TEMPORARY INDEX. The following screen will appear AFTER you select a certain group of animals by using the SEARCH FILTER.

 

 

Indexes can be calculated on the growth traits as well as the fibre traits. Highlight the trait that you wish to calculate. Then select the index NR in which you want to store these traits. You must record that Index 1, for example, is weaning weight; Index 2 is, for example fibre thickness etc.

 

To calculate the indexes, press Calculate Index and wait for it to finish. The various sub-classes and their correlations will appear in the bottom grid.

 

These values are also available on the CARDS and can be specified there. Remember that if you should select another group of animals and select INDEX 1 again, the current values will be overwritten.

 

[Index]

 

REPORTS

A few previously created reports are available which you can use to do matings, weigh animals etc. and the use of these reports is self-explanatory.

 

CUSTOM REPORTS.

By using CUSTOM REPORTS you can also print out data for specific animals. These reports are created beforehand and have already been discussed in ANIMAL CARDS. By choosing this specific report you can print the information of an animal.

 

A very useful function is that you can also store data to a CSV file. This format is basically for all visible pages. Those of you that have knowledge of this can manipulate the data further to get other relevant information.

 

You can literally withdraw any combination of data.  The important requirement is, however, how you have specified the data and especially the SEASON, WHERE IS ANIMAL etc.

 

[Index]

 

CHANGE “WHERE IS ANIMAL”

The animals are born with an IN HERD code. Some lambs die, others are culled or are changed to IN STUD etc. To change these codes easily go to ANIMAL  + ANIMAL DATA + MAINTAIN DATA and select a group of animals. In the middle, bottom, of the screen is a  “QUICK CAPTURE ANIMAL STATUS” button. By clicking on this and using the specific WHERE IS ANIMAL code, the status of a group of animals can easily be seen by simply pressing ENTER on the selected animal.

 

[Index]

 

SIRE SUMMARY

It is important to know the breeding potential for the rams that are being used. There are two types of a sire summary at present.

This option is available under ANIMAL and SIRE SUMMARY. An example of sire summary for weaning index of three rams:

 

 

Example of a specific ram and how many of his progeny are in the stud

 

 


[Index]

 

LINEAR SCORING

 

The breeding and selection of animals is not only based on the performance of the animal but also on it’s appearance. In many cases certain traits that are also available in ewe cards, sire summary etc. are defined.

 

In SHEPHERD these traits are defined by the breeder himself and they are then handled like any other trait.

 

Under SETUP and LINEAR SCORES the traits are defined as follows.

 

 

Up to 20 traits  (which is more than anyone would take the trouble of doing or that could be sensibly interpreted) can be entered.

 

[Index]

 

REMARKS ABOUT SPECIFIC ANIMALS

Various remarks for an animal can be defined for possible reference. These remarks are different from the WHERE IS ANIMAL codes and a few are provided in APPENDIX B. You can actually make your own remarks.

 

These remarks can be captured or seen at ANIMAL + REMARKS. Remarks per animal can be found by pressing the PLUS button and then selecting the remark.

 

NB.NB.NB. These remarks are not available on the animal card (because there is more than one remark per animal which makes it very difficult to reconcile with the manner in which the animal card works). This is however available in SIRE SUMMARY.

 

GRADE

A column GRADE is available for all weights and shearing data. This field consists of 3 CHARACTERS.  It can also be used as a description of the animal. This field is available on the ANIMAL CARD as well as on the SIRE SUMMARY.  For example the Dohne Merino breeders use a system of:

                AA         Top ram

                A             Stud ram

                B             Herd ram

                Etc.

 

The Merino breeders use a point system of 1-9 for wool, 1-9 for conformation and then overall points. For example

1-2                Cull

3-4                2nd herd

5-6                1st herd

7                   Special 1st herd

8-9                Stud

 

In the WOOL GRADE column, for example, 68 is typed in. This means that the animal has 1st herd wool, but stud conformation (Wool is first point, Conformation is 2nd point)

 

With Dorper Breeders, Conformation, Mating and Type are numbered from 1 to 5. Therefore if, in the GRADE column under growth traits, stands 343 it means that the ram had a 3 for conformation, 4 for mating and 3 for type. These points can also be used for linear scores and the Grade possibly be replaced with T5 (Type 5), S (Stud), H (Herd) and C (Cull).

 

[Index]

 

FILES

 

With SHEPHERD the basic data is recorded per animal. These basic records can be so much more meaningful when there is value adding. It is for this reason that these basic records can be converted into files and sent and received electronically.

 

SENDING/RECEIVING INTERGIS DATA

Go to FILES and select INTERGIS. You then choose if it is weaning weights etc. that you wish to send. Then the programme will take you through the SEARCH FILTER and you can specify which group of animals you want to send.

 

The data is printed in a predetermined format and you can send it to a file. You can then send this file electronically to the MIDDELBURG regional office. The e-mail address is Robert@mburg.agric.za Alternatively it can be posted to ARC:AII, Private Bag X 529, MIDDELBURG, 5900.

 

When the data has been processed you will receive a file from MIDDELBURG which can be captured.

Go to FILES and select INTERGIS and with the Äbutton right select the weight code in which this data is. Remember to select the correct weights. The indexes and weights will be permanently stored as soon as this is captured.

 

[Index]

 

SENDING/RECEIVING WOOL DATA

As with the INTERGIS data, this data is also sent and received electronically. Be sure that you select the correct shearing group, namely 1st, 2nd or 3rd group. You can get up to 3 different types of shearing data for each sheep. If you have additional fibre thick nesses make sure that you select the correct shearing time when capturing the data.

 

NB No fibre thickness, CV etc can be stored by typing it in. All this information must be captured onto the system electronically via Middelburg.

 

[Index]

 

RECEIVING BLUP DATA

BLUP breeding values are calculated outside the system. These calculated breeding values must be captured electronically into SHEPHERD. If your data has been processed you will receive an electronic file of your data which you can capture. If it is a very big file it may have to be unpacked (unzipped) first. You can usually use the WINZIP programme for this.

 

[Index]

 

CAPTURING OF STUD MASTER DATA

 

(Remember to set the DATE settings correctly, otherwise there could be errors with the transfer of data  – See installation)

SHEPHERD can capture existing data from the STUD MASTER programme.  Go to SETUP and select BREEDER and STUD. There is a button at bottom left - IMPORT STUD MASTER DATA. Click on it. The following screen will appear.

 

 

You must first select the files where the data is. The first file is SP1HOOF (above left). If you select the “Folder” block it will ask where the file is. You must use the WINDOWS commands to select the files.

 

Do the same for the other 4 files.

 

In the  “2nd row” is a set of blocks with heading USE. Many participants specified in their STUD MASTER setup that the first weight should be weaning weight. If this is the case, click on USE at Stud master Weight 1 and then again at weaning weight.  In most cases the shearing weight is in STUD MASTER Weight 4. Ensure that you choose these fields correctly. You can phone Dr Buks Olivier (021-809 3354 of 082 801 2025) in this regard. It is possible that your data will have to be edited at a fee. Then select the STUD MASTER code for the rams and ewes.

 

When all these fields have been captured press the Import Data button. Large datasets can, depending on the size, take up to an hour or more to download onto your computer. Just be patient and have a cup of coffee or go shopping. When the process is finished it usually lists all the animals where there were errors recorded. We trust not too many.

 

[Index]

 

BACKUP and OTHER IMPORTANT PROCEEDINGS

 

As most of you are aware, the computer has its own ways. One of these is when it “decides” that it does not want to work anymore. It is therefore important to make regular backups of data.

 

DURING ALL THE PROCEEDINGS BELOW, TRY TO AVOID A POWER BREAK. IF THIS HAPPENS PERMANENT DAMAGE CAN BE DONE TO YOUR DATA THAT CANNOT BE RECOVERED.

 

Go to SETUP and then DATABASE MAINTENANCE. There are four options below, namely:

                Optimize Database

                Run Statistics

                Restore Database

                Backup Database

 

Backup/Restore Database

When a BACKUP is done you are asked where the file must be sent. REMEMBER THAT THIS FILE IS BIG (minimum of 7 MB) AND DOES NOT FIT ONTO A STIFFIE. The file must be stored in another area on the hard disk. Those lucky enough to have a CD writer can write it to a CD. 

 

The opposite steps must be followed to RESTORE.

 

Optimize database

The speed with which this program functions are determined by the use of certain index files. It is necessary to OPTIMIZE the database regularly to ensure that the data is removed quickly. BEFORE YOU PERFORM THIS PROCESS – FIRST MAKE A BACKUP. This process must also be done after you have captured data from, among others, STUD MASTER.

 

It can take a while to complete. Just be patient.

 

[Index]

 

INSTALLATION

 

SHEPHERD was developed with Delphi with Interbase as database. INTERBASE must first be installed before the programme can function.

 

Make a new folder named SHEPHERD. Copy the disk’s information to this Shepherd folder. Open the Interbase folder and double click on SETUP and follow the instructions. After this, open the Shepherd folder and double click on SETUP and follow the instructions here as well.

 

Icon for SHEPHERD.

Open Windows Explorer and go to Programme files and then to Shepherd. Stand on the “sheep” and right click. Then select CREATE SHORTCUT. A new file with SHORTCUT for SHEPHERD…… Stand on this file. HOLD in the left button on the mouse. Move the mouse to the right hand side of the screen and then release the button. Close Explorer. You can now move the icon to where you want it.

 

SHEPHERD still does not have an option to handle various studs in one programme. Should you however want to handle more than one stud at a time please contact Dr Buks Olivier.

 

[Index]

 

COPYRIGHTS

 

The current edition is still not protected against duplication because the programme will still undergo improvements where small but important user-friendly options will be added. After this the programme will become user-specific.

 

As you will see, temporary indexes will be not permanently stored. When the data that is sent to the INTERGIS and the processed, the results returned, as indexes and other calculated fields, will be permanently stored. In the meantime you can use TEMPORARY INDEX to calculate specific indexes.

 

If we receive data at Middelburg from a breeder that does not have a legal copy of the programme, according to our registers, data will not be processed.

 

PRICE

At present the cost is R1500.00 plus VAT (R1710.00). An annual fee of R300.00 plus VAT will be levied. All upgrades will be provided free of charge.  Assistance will be available to all registered users.
 

[Index]

 

APPENDIX A

 

Standard ANIMAL CODES

Kode

Beskrywing - skrappingsrede

Code

Culling - description

AP

Agterkwart - nou plat dye

AP

Hindquarter - Narrow flat buttocks

AV

Agterkwart – vlak

AV

Hindquarter - Shallow

BF

Lyf - nou(platsydig)

BF

Body - Narrow(Flatsided)

BL

Kondisie - te maer

BL

Condition - to lean

BP

Lyf - kort & bonkig(ponie)

BP

Body - short & dumpy(pony)

BS

Lyf - kort diepte(vlak)

BS

Body - lack of depth(shallow)

BW

Lyf - grootte(indeks)

BW

Body - size(index)

CA

Gekanselleer vir ongespesifiseerde rede

CA

Cancelled for unspecified reason

CD

Bouvorm - duiwelsgreep

CD

Conformation - devils grip

CH

Bouvorm – holrug

CH

Conformation - hollow back

CL

Bouvorm - los skouer

CL

Conformation - loose shoulder

CN

Bouvorm - kort nek

CN

Conformation - short neck

CP

Bouvorm - plooie &kraag

CP

Conformation - pleats & neck folds

CR

Bouvorm - hangkruis

CR

Conformation - droopy rump

CU

Bouvorm - u-nek

CU

Conformation - u-neck

DB

Dood – opblaas

DB

Died - bloat

DD

Dood – siekte

DD

Died - illness or disease

DE

Dood – verkluim

DB

Died - exposure

DG

Dood – gesteel

DG

Died - stolen

DN

Dood - natuurlike oorsake

DN

Died - natural causes

DR

Dood - ander ooi se lammers grootgemaak, eie lam gevrek

DR

Died - reared other ewe's lambs,own lamb died

DS

Dood – geslag

DS

Died - slaughtered

DV

Dood – ongediertes

DV

Died - vermin

DW

Dood - dood voor speen

DW

Died - died before weaning

GR

Verkoop as graad

GR

Sold as grade

HB

Kop - kaal tot oop

HB

Head - bare to open

HC

Kop - geen karakter

HC

Head - character lacking

HH

Kop – horings

HH

Head - horns

HI

Kop - ingerolde ooglid

HI

Head - inverted eyelid

HJ

Kop – wangplooie

HJ

Head - jowls

HO

Kop - lang onderkaak

HO

Head - overshot jaw

HP

Kop - prominente oogholte,klein oog

HP

Head - prominent eye socket,small eye

HS

Kop – skewegesig

HS

Head - skew(wry) face

HU

Kop – kort onderkaak

HU

Head - undershot jaw

HW

Kop – wolgesig

HW

Head - woolly face

IF

In kudde of ongekeur

IF

In flock or unclassed

IK

In kudde of ongekeur

IK

In flock or unclassed

IS

In stoet

IS

In stud

LB

Agterbene - krombene

LB

Hind legs - bandy legs

LC

Agterbene - koeihakke

LC

Hind legs - cow-hocked

LG

Voorbene – gesplete kloue/poot foute

LG

Fore legs - split hooves/hoof faults

LH

Agterbene - sekelhakke

LH

Hind legs - sickle hocks

LK

Voorbene - swak kote

LK

Fore legs - weak pasterns

LP

Agterbene - swak kote

LP

Hind legs - weak pasterns

LS

Agterbene - reguit hakke

LS

Hind legs - straight hocks

LW

Voorbene - breek weg

LW

Fore legs - break away

LX

Voorbene - X-bene

LX

Fore legs - X-legs

MI

Skaap vermis

MI

Sheep missing

PE

Pigmentasie – ore

PE

Pigmentation - ears

PF

Pigmentasie – gesig

PF

Pigmentation - face

PH

Pigmentasie – kloue

PH

Pigmentation - hooves

PL

Pigmentasie - te min pigment

PL

Pigmentation - lack of pigment

PS

Pigmentasie – bene

PS

Pigmentation - sandy legs

PW

Pigmentasie - pigment in wol

PW

Pigmentation - pigmented wool fibres

R0

Reproduksie – geen teelballe

R0

Reproduction - no testicles

R1

Reproduksie – geen teelbal

R1

Reproduction - one testicle

RB

Reproduksie - tweelslagtig(hermafrodiet)

RB

Reproduction - bisexual(hermaprodite)

RD

Reproduksie - besmette teelballe/eier

RD

Reproduction - diseased testicles/udder

RI

Reproduksie - onvrugbaar

RI

Reproduction - infertile

RM

Reproduksie - onvoldoende melk

RM

Reproduction - insufficient milk

RP

Reproduksie - hangskrotum

RP

Reproduction - pendulous scrotum

RS

Reproduksie - gesplete skrotum

RS

Reproduction - split scrotum

RT

Reproduksie - ingerolde spene

RT

Reproduction - inverted teats

RU

Reproduksie - onderontwikkelde teelballe

RU

Reproduction - under developed testicles

RV

Reproduksie - onvoldoende libido,swak dekvermoë

RV

Reproduction - lack of libido,poor serving ability

SF

Verkoop – plaas

SF

Sold - farm

SM

Verkoop – bemark

SM

Sold - marketed

SP

Verkoop - produksieveiling

SP

Sold - production sale

SS

Verkoop - genootskapveiling

SS

Sold - society sale

UK

Uitgeklas

UK

Class out to flock

VL

Verwyder van lys

VL

Remove from list

VP

Voorkwart - nou(plat)

VP

Forequarter - narrow(flat)

VV

Voorkwart – vlak

VV

Forequarter - shallow

WC

Wol – kruppens

WC

Wool - creeping belly

WD

Wol – droog

WD

Wool – dry

WH

Wol - harige broek & primêre vesel

WH

Wool - hair britches & primary fibre

WK

Wol – kemp

WK

Wool – kemp

WL

Wol – kortwol

WL

Wool - short wool

WM

Wol - mikron te hoog

WM

Wool - micron excessive

WO

Wol - te veel wololie

WO

Wool - oil volk excessive

WP

Wol - oormatige digtheid

WP

Wool – excessive density

WQ

Wol - kwaliteit ontbreek

WQ

Wool - lacking quality

WS

Wol - dun stapel

WS

Wool - thin staple

WU

Wol - onvoldoende onderlyne

WU

Wool - underlines lacking

WV

Wol – variasie

WV

Wool – variation

WW

Wol - onvoldoende massa(indeks)

WW

Wool - wool weight lacking(index)

WY

Wol - geel kleur

WY

Wool - yellow colour

ZZ

Ooi gedek deur onbekende ram

ZZ

Ewe served by unidentified ram

 

This is another example of WHERE IS ANIMAL codes. Note that these codes are developed so that certain important information can be obtained. The information given is from an active herd, using these codes.

 

WHERE ARE ANIMAL CODES

 

CODE                    DESCRIPTION                                                                             NUMBER                       %

 

ES                           Rams used in Own Stud                                                                     67                           0,65

VS                          Rams used from other Stud                                                               38                           0,37

 

 

IS                            Animals in Stud                                                                                   280                         2,72

IK                            Animals in Flock (First flock)                                                          312                         3,03

KK                          Animals in commercial flock (second flock)                                  703                         6,83

 

 

OS                          Animals in Old Stud                                                                           530                         5,15

OK                          Animals in Old Flock                                                                       1409                       13,69

 

 

BV                          Rams available for sale on farm                                                       nil                           nil          

VE                           Rams sold on farm                                                                              248                         2,41

NV                          Rams available for sale – not sold                                                    430                         4,18

 

 

HV                          Rams sold by ………….  Veldram Club                                          29                           0,28

HK                          Rams not sold by ………….Veldram Klub                                     42                           0,41

 

 

D0                           Animals born dead                                                                              375                         3,64

D1                           Animals died shortly after birth                                                       130                         1,26

D2                           Animals died before weaning                                                            251                         2,44

D3                           Animals died after weaning, before 12 months                             71                           0,69

D4                           Animals died after 12 months, before 1st lambing                        19                           0,18

D5                           Animals died after 1st lambing to maturity                                    15                           0,15

 

 

MA                         Animals marketed                                                                              5343                       51,92

 

 [Index]

 

APPENDIX B

Examples of descriptions or remarks about animals.

 

Code  Description

A1    MANAGEMENT – ULCER IN UTERUS

A2    MANAGEMENT – ANNEMIC

A3    MANAGEMENT – BLUE TONGUE

A4    MANAGEMENT – DIED IN KRAAL

A5    MANAGEMENT – LUMP IN UDDER

A6    MANAGEMENT - LAMB SICK WITH SWOLLEN JOINTS

A7    MANAGEMENT – LUNGS JOINED TO RIB-CAGE

A8    MANAGEMENT – ABSCESS UNDER THROAT

A9    MANAGEMENT – EWE ABORTED

 

B1    MANAGEMENT – LEG OUT OF JOINT

B2    MANAGEMENT – FELL IN HOLE

B3    MANAGEMENT – FELL AND INJURED

B4    MANAGEMENT – DIED OF FROSTBITE

B5    MANAGEMENT – DROWNED IN WATER TROUGH

B6    MANAGEMENT – RAISED AS ORPHAN 

B7    CONFORMATION – OFF-TYPE

B8    CONFORMATION – SOLD NO FAULTS

B9    CONFORMATION – DEVILS GRIP

 

C1    CONFORMATION - DEFORMED

C2    CONFORMATION – SPLIT HOOVES

C3    CONFORMATION – SLOPING RUMP

C4    CONFORMATION – HOLLOW BACK OR HIGH SHOULDER

C5    CONFORMATION – ROLLED-UP EYELID

C6    CONFORMATION – NAKED LEGS

C8    CONFORMATION – NAKED HEAD

C9    CONFORMATION – SMALL HEAD

 

D1    CONFORMATION – SMALL, PONY TYPE

D2    CONFORMATION – UNDERSHOT JAW

D3    CONFORMATION – OVERSHOT JAW

D4    CONFORMATION – BANDY/BENT LEGS

D5    CONFORMATION – LOW INDEX

D6    CONFORMATION – BORN TOO LATE

D7    CONFORMATION – LOOSE SHOULDERS

D8    CONFORMATION – “MISBEK”

D9    CONFORMATION – MOUSE EARS

 

E1    CONFORMATION – NARROW HORNS

E2    CONFORMATION – EWE WITH RAM HORMS

E3    CONFORMATION – RAM WITH EWE HORNS

E4    CONFORMATION – OVER DEVELOPED

E5    CONFORMATION - FLAT

E6    CONFORMATION - POLL

E7    CONFORMATION – SIMPLE

E8    CONFORMATION – RAM LAMB BORN FROM FLOCK EWE

E9    CONFORMATION – CUT TEAT 

 

F1    CONFORMATION – HEAVY HIND HOCK

F2    CONFORMATION – WEAK HOCKS

F3    CONFORMATION – WEAK NECK JOINT

F4    CONFORMATION – WEAK FRONT LEGS

F5    CONFORMATION – BANDY HOCKS

F6    CONFORMATION – CHEEK PLEATS

F7    CONFORMATION – WOOLLY FACE

F8    DEAD – BORN DEAD

F9    DEAD – BEFORE WEANING - COLD

 

G1    DEAD – BEFORE WEANING – CAUGHT BY JACKAL

G2    DEAD – BEFORE WEANING – LOCK JAW

G3    DEAD – BEFORE WEANING – STOMACH PROBLEMS

G4    DEAD – BEFORE WEANING – DOCKING OF TAIL

G5    DEAD – BEFORE WEANING - UNKNOWN

G6    DEAD – BEFORE WEANING – STIFF SICKNESS

G7    DEAD – BEFORE WEANING - WEAK

G8    DEAD – BEFORE WEANING – NATURAL CAUSES

G9    DEAD – UP TO 12 MONTHS AGE - ASIDOSE

 

H1    DEAD - UP TO 12 MONTHS AGE – FIGHTING, BROKEN NECK

H2    DEAD - UP TO 12 MONTHS AGE – PULPY KIDNEY

H3    DEAD - UP TO 12 MONTHS AGE – BLUE TONGUE

H4    DEAD - UP TO 12 MONTHS AGE – POISONOUS BITE

H5    DEAD - UP TO 12 MONTHS AGE – LOCK JAW

H6    DEAD - UP TO 12 MONTHS AGE - UNKNOWN

H7    DEAD - UP TO 12 MONTHS AGE - LOST

H8    DEAD - UP TO 12 MONTHS AGE – RED INTESTINES

H9    DEAD - UP TO 12 MONTHS AGE – WEIGHT LOSS

 

I1    SEX ORGANS – TESTES INFECTION

I2    SEX ORGANS – SINGLE TESTES

I3    SEX ORGANS - NO TESTES

I4    SEX ORGANS – SPLIT SCROTUM

I5    SEX ORGANS - HYPOPLASIA

I6    SEX ORGANS – LONG SCROTUM

I7    SEX ORGANS - INFERTILE

I8    SEX ORGANS – DEFECTIVE TEATS

I9    SEX ORGANS - HERMAPHRODITE

I0    SEX ORGANS – THICKENED PENIS

 

J1    PIGMENT – COLOURED LAMB WOOL

J2    PIGMENT – FACIAL PIGMENT

J3    PIGMENT – COLOUR AROUND EYES, EARS AND MOUTH

J4    PIGMENT - SANDY LEGS

J5    PIGMENT – BLACK CLAYS

J6    PIGMENT – BLACK STRIPE IN HORN

J7    PIGMENT - BLACK/MOTTLED

 

K1    WOOL – STAPELS WITH TOO MUCH WOOL

K2    WOOL – DEAD PATCH BEHIND HEAD

K3    WOOL – DRY WOOL OR APPEARS WHITE WOOLLEN HAIR

K4    WOOL – THIN STAPEL & CREEPING BELLY

K5    WOOL – LACK OF QUALITY

K6    WOOL – HARD HANDLING

K7    WOOL - HAIRS

K8    WOOL - KEMP

K9    WOOL – LOW INDEX VALUE

K0    WOOL - LAMB TIP (SECONDARY FIBRES)

 

L1    WOOL – EXCESS OILS OR INCORRECT OIL TYPE

L2    WOOL – EXCESSIVELY STRONG (HAND & EYE)

L3    WOOL – EXCESSIVELY STRONG IN BUTTOCKS

L4    WOOL – EXCESSIVE PLEATS

L5    WOOL – EXCESSIVE NECK PLEATS

L6    WOOL – SOFT HANDLING, BUT DEVIATES FROM DUERDEN

L7    WOOL – WEAK LENGTH

L8    WOOL – IN WEAKEST THIRD ACCORDING TO PERFORMANCE DATA

L9    WOOL – TOO FINE AND PLAIN TO BUYERS

 

M1    WOOL – FLEECE COLOUR

M2    WOOL – VARIES FROM FOREQUARTERS TO BUTTOCK

M3    WOOL – FIBRE DIAMETER INDEX GREATER THAN 110

M4    WOOL – FIBRE DIAMETER VARIATION

M5       WOOL – WIDE CRIMP IN WOOL

[Index